Shipping, Receiving & Asset Management

Helpful Forms & Links

Surplus and Transfer Equipment

• To surplus or transfer equipment, please send an email to inventory@vims.edu with:
  • Asset tag number if available. If not, please include:
  • A description of the item
  • Serial number
  • Current location including building and room number
  • New owner for transfer requests
• For larger surplus requests, please complete and attach this Surplus Form
• Once you receive confirmation that the surplus form has been approved, please submit a work order in FAMIS to remove the items if needed.
• Steps to submit a work order in FAMIS

Shipping & Receiving

• Shipping Label Request – information needed to create a shipping label
• Customs Information – please complete for international shipments
• Hazardous Materials Shipment – customers can send to us in advance or provide the information to one of our team members when dropping off the shipment

Gas Cylinders

• Linde price list with Airgas price crosswalk
• Airgas price list
• To place a cylinder order or return empty cylinders, please send an email to inventory@vims.edu including:
  • A list of the items you want to order or return
  • The requested delivery or pickup location
  • The Worktag to charge for orders
  • Point of contact for the pickup or delivery if not the sender of the email

Points of Contact

Please send an email to shipping@vims.edu for assistance with:

• Creating shipping labels
• Status of shipments in transit
• Shipping hazardous materials
• International shipments and customs clearance
• FedEx, UPS, and DHL billing inquiries

Please send an email to inventory@vims.edu for assistance with:

• Tagging new assets
• Transfer, surplus, or disposal of current assets
• Linde and Airgas orders for bulk, cylinder, or specialty gases