Purchasing, Procurement & Travel

Mission Statement

Our mission is to provide knowledgeable, responsive, and customer-focused procurement support that promotes responsible stewardship, simplifies processes, ensures compliance, and enables faculty, staff, researchers, and students to focus on advancing the mission of VIMS & the Batten School of Coastal & Marine Sciences. 

Points of Contact

For general procurement inquiries, please email procurement@vims.edu and your question will be directed to the appropriate person.

• Academic Affairs, Information Technology, ABC, Acuff Center: Samantha Uylengco (Samantha also manages Ricoh printer/copier contracts)
• Dean & Director's Office, Finance, Operations, Human Resources, Advancement, Communications, Marketing & Engagement, Inclusive Excellence & Belonging: Kelsey Birch (Kelsey also manages EMS billings)
• Analytical Services, Office of Research & Advisory Services, Virginia Sea Grant: Benita Debreaux (Benita also manages subrecipient payments)
• Coastal & Ocean Processes, Natural Resources: Holly Sterner (Holly also manages Scientific Equipment Service Agreements)
• Ecosystem Health, CCRM: Cynthia Vinson 

For dedicated travel assistance and travel-related purchases please contact Brandy Lowery.

Carol Birch is the VIMS Assistant Director of Procurement.

Forms & Links

Procurement

• Catering Request Form
• Student Organization Catering Request Form 
• W&M Procurement Services
• Procurement Forms
  • Sole Source Approval Request (DocuSign)
  • Speaker Contract Request Guide (PDF)
  • Hotel Addendum (DOCX)
  • Independent Contractor Assessment (Qualtrics)
• Sales and Use Tax Certifications of Exemption

Travel

• Flight Request Form
• Train Request Form
• External Committee Member (ECM) Information Form
• Business Meal Policy
• Travel Website/Policy