Volunteers/Visiting
Click a heading below to access the information and forms required to host a volunteer or visiting scientist, post-doc, or student.
Volunteers at VIMSIf a volunteer will be completing work for you in excess of 72 hours (3 business days), they must go through the VIMS check-in process. A volunteer is considered anyone that will be completing work for you and is not on the VIMS payroll. This includes W&M students, high school students, interns, and visiting scientists/post-docs/students. Anyone conducting work for less than 72 hours does not need to go through the check-in process, but does need to sign a liability waiver before they complete the work. Liability waivers should be turned in to the Safety Office before the work commences. The volunteer check-in process includes:
If you have a need for volunteers, [[v|knsharpe,please contact the Outreach Coordinator]]. They will assist you in filling your volunteer position by posting it on the William & Mary Volunteer Portal. Contact the Outreach Coordinator with any questions you may have about working with volunteers. |
Volunteers Under the Age of 18Volunteers must be at least 16 years old to work in a lab or complete field work. Office work, administrative work, and computer work can be performed by anyone 14 or older. If the volunteer is under 18, the liability waiver must be signed by their parent/guardian and notarized and they must also complete a consent for emergency medical treatment form. If the volunteer is a minor, there are special considerations to take into account during their time volunteering. These considerations can be found in PPD-0513 and in the Safety Office’s Teenagers in Laboratories document. If you plan to work with volunteers under the age of 18, please contact [[v|knsharpe,Kristen Sharpe]] to discuss special considerations before the volunteer begins work. |
Visiting Scientists/Visiting Post-DocsIf you are hosting a visiting scientist or visiting post-doc please follow Policy PD-0025. You must complete a Visiting Scientist/Visiting Post-Doc Application before your visitor arrives and submit the application to the Dean and Directors Office for approval. When your visiting scientist or post-doc arrives on campus, they must follow the volunteer check-in process outlined above. |
Visiting StudentsIf you are hosting a visiting student please follow Policy PD-0608. You must complete a Visiting Student Application before your visitor arrives and submit the application to the Office of Academic Studies for approval. When your visiting student arrives on campus, they must follow the volunteer check-in process outlined above. |