VIMS

Graduate Program Forms

A B C D E F G H I J K L M N O P Q R S T U V W X Y Z


SMS graduate program forms are currently being transitioned over to DocuSign, a secure and efficient platform for electronically signing forms. Once the DocuSign template is initiated, the form will be routed automatically to signers via an email invitation. When the form is complete, it will route to Academic Studies and all signers will receive a PDF copy of the completed form. 

Important Note about DocuSign: Please view the sample forms first before initiating the DocuSign template. Once the template begins routing, signers cannot be changed or added without voiding the entire envelope and starting over. 

If you have questions about DocuSign, please contact the [[registrar, SMS Registrar]].

School of Marine Science forms that have not yet transitioned to DocuSign are available as PDF fillable forms. For these forms, we recommend using Adobe Reader or Adobe Acrobat Pro to obtain full functionality, including the use of Adobe digital signatures.  Mac users who complete fillable forms in Preview have had issues with content not printing correctly on submitted forms. Download Adobe Reader

Need help signing forms? Learn how to digitally sign a document - video tutorial.

A

Add-Drop/Change Registration (DocuSign | View Sample)
Adobe Connect - Core Course Content
Admission to Candidacy & RG Status (DocuSign | View Sample)
Advisor Selection, Department (DocuSign | View Sample)
Advisory Committee, Change
Advisory Committee Selection 1 (DocuSign | View Sample)
Advisory Committee Selection 2 (DocuSign, 2 External | View Sample)
Alternate Pins
Application for In-State Tuition Privileges
Apply Credit from SMS M.S. Degree to Ph.D. Degree
Audit a Class

B

Bypass Master of Science Intent Notification
Bypass Master of Science Application

C

Candidacy, Admission to (DocuSign | View Sample)
Change Registration (DocuSign | View Sample)
Change in Student Status, from Provisional to Regular
Check-in, Steps for Student (Step #1)
Check-in Form, Student (Step #2, DocuSign | View Sample)
Check-out, Steps for Student (Step #1)
Check-out Form, Student (Step #2, DocuSign | View Sample)
Comprehensive Exam (DocuSign | View Sample)
Concentration, Declare - M.A. Students (DocuSign | View Sample)
Core Course Content Available on Adobe Connect
Course Exemption, SMS Core
Course Exemption, Department
COVID-19 Milestone Extension (DocuSign | View Sample)

D

Defense Acceptance (DocuSign | View Sample)
Defense, Scheduling and Final Draft Distribution (DocuSign | View Sample)
Degree Program Change
Degree Program Time Extension Request
Degree Program Time Extension Progress Report
Degree Program Withdrawal (DocuSign | View Sample)
Domicile, Permanent

E

Employee Educational Assistance
Employee, Course Registration - Refer to Non-Degree-Seeking Enrollment
ETD | Thesis and Dissertation Final Acceptance (DocuSign | View Sample)
Exemption, Core Course
Exemption, Department Course
Extension, Degree Program Time
Extension, 6-Month Milestone due to COVID-19 (DocuSign | View Sample)
Extension Progress Report, Degree Program

G
Graduation
  -- Electronic Thesis and Dissertation (ETD) Submission
  -- ETD | Thesis and Dissertation Final Acceptance (DocuSign | View Sample)
  -- Institutional Repository License, VIMS | W&M (DocuSign | View Sample)
  -- Survey of Earned Doctorates (Ph.D. Students Only - Use Code #595 for Marine Science)
  -- SMS Graduate Survey
  -- Check-out, Steps for Student (Step #1)
  -- Check-out Form, Student (Step #2, DocuSign | View Sample)
Graduation, Notice of Candidacy (and Re-File) Form
L

Leave of Absence Request
Leave of Absence, Return from

M

MA Capstone Acceptance (DocuSign | View Sample)
MA Capstone Presentation, Scheduling (DocuSign | View Sample)
MA Capstone Prospectus (DocuSign | View Sample)
MA Internship Plan (DocuSign | View Sample)
MA Internship Evaluation (DocuSign | View Sample)
Marine Policy Sub-Concentration, Intent (DocuSign | View Sample)
Milestone Extension, COVID-19 (DocuSign | View Sample)

N

Non-Degree-Seeking Student Enrollment & Registration
     -- SMS Non-Degree-Seeking Student Application
     -- Audit Request Form
     -- Application for In-State Tuition Privileges
     -- Employee Educational Assistance

O

ODU Cross-Registration Agreement

P

Part-time Student Status (DocuSign | View Sample)
Ph.D. Degree, Apply Credit from SMS M.S. Degree
Pre-Qualifying Interview (DocuSign | View Sample)
Progress Report, Degree Program Time Extension
Prospectus Acceptance (DocuSign | View Sample)

Q

Qualifying Exam, Grade Form (DocuSign | View Sample)
Qualifying Exam, Scheduling & Prospectus Pre-Approval (DocuSign | View Sample)

R

Registration, Change in (DocuSign | View Sample)
RG Status (DocuSign, RG Only | View Sample)
RG Status & Admission to Candidacy (DocuSign | View Sample)

S

Scheduling, Defense (DocuSign | View Sample)
Scheduling, MA Capstone Presentation (DocuSign | View Sample)
Scheduling, Qualifying Exam (DocuSign | View Sample)

T

Technology Classroom Request for Student Use
Time Extension, Degree Program
Time Extension Progress Report, Degree Program
Transfer Credit
Tuition Waiver, Employee Educational Assistance

U

University Registrar Forms

V

Visiting Student Application

W

Withdrawal from Degree Program (DocuSign | View Sample)
W&M Institutional Repository License (DocuSign | View Sample)