Graduate Program Forms

A B C D E F G H I J K L M N O P Q R S T U V W X Y Z


SMS graduate program forms are currently being transitioned over to DocuSign, a secure and efficient platform for electronically signing forms. Once the DocuSign template is initiated, the form will be routed automatically to signers via an email invitation. When the form is complete, it will route to Academic Studies and all signers will receive a PDF copy of the completed form. 

Important Note about DocuSign: Once the DocuSign template is initiated, signers cannot be changed or added without voiding the entire envelope and starting over. 

If you have questions about DocuSign, please contact the [[registrar, SMS Registrar]].

School of Marine Science forms that have not yet transitioned to DocuSign are available as PDF fillable forms. For these forms, we recommend using Adobe Reader or Adobe Acrobat Pro to obtain full functionality, including the use of Adobe digital signatures.  Mac users who complete fillable forms in Preview have had issues with content not printing correctly on submitted forms. Download Adobe Reader

Need help signing forms? Learn how to digitally sign a document - video tutorial.

A

Add/Drop - Degree-Seeking Students
Add/Drop - Non-Degree-Seeking Students
Adobe Connect - Core Course Content
Admission to Candidacy & RG Status (DocuSign)
Advisory Committee, Change
Advisory Committee Selection 1 (DocuSign Template, Up to One External Member)
Advisory Committee Selection 2 (DocuSign Template, Two External Members)
Application for In-State Tuition Privileges (**)
Apply Credit from SMS M.S. Degree to Ph.D. Degree
Audit a Class

B

Bypass Master of Science Intent Notification
Bypass Master of Science Application

C

Change in Registration Schedule
Change in Student Status, from Provisional to Regular
Check-in, Steps for Student (Step #1)
Check-in Form, Student (Step #2, DocuSign)
Check-out, Steps for Student (Step #1)
Check-out Form, Student (Step #2, DocuSign)
Comprehensive Examination Form for Ph.D. Students
Core Course Content Available on Adobe Connect
Course Exemption, SMS Core
Course Exemption, Department
COVID-19 Milestone Extension (DocuSign)

D

Defense Acceptance (DocuSign)
Defense, Scheduling and Final Draft Distribution (DocuSign)
Degree Program Change
Degree Program Time Extension Request
Degree Program Time Extension Progress Report
Domicile, Permanent (**)

E

Employee Educational Assistance
Employee, Course Registration - Refer to Non-Degree-Seeking Enrollment
ETD | Thesis and Dissertation Final Acceptance (DocuSign)
Exemption, Core Course
Exemption, Department Course
Extension, Degree Program Time
Extension, 6-Month Milestone due to COVID-19 (DocuSign)
Extension Progress Report, Degree Program

G

Graduation
  -- Electronic Thesis and Dissertation (ETD) Submission
  -- ETD | Thesis and Dissertation Final Acceptance (DocuSign)
  -- Institutional Repository License, VIMS | W&M (DocuSign)
  -- Survey of Earned Doctorates (Ph.D. Students Only - Use Code #595 for Marine Science)
  -- SMS Graduate Survey (All Students)
  -- SMS Student Check-out Form
Graduation, Notice of Candidacy (and Re-File) Form (**)

L

Leave of Absence Request
Leave of Absence, Return from

M

Major Advisor Selection, Department
Marine Policy Sub-Concentration, Intent
Milestone Extension, COVID-19 (DocuSign)

N

Non-Degree-Seeking Student Enrollment & Registration
     -- SMS Non-Degree-Seeking Student Application
     -- Audit Request Form
     -- Application for In-State Tuition Privileges (**)
     -- Employee Educational Assistance
Non-Degree-Seeking Student Add/Drop Form

O

ODU Cross-Registration Agreement

P

Part-time Student Status (DocuSign)
Ph.D. Degree, Apply Credit from SMS M.S. Degree
Pre-Qualifying Interview
Progress Report, Degree Program Time Extension
Prospectus Acceptance (DocuSign)

Q

Qualifying Exam, Grade Form (DocuSign)
Qualifying Exam, Scheduling & Prospectus Pre-Approval (DocuSign)

R

RG Status (DocuSign, RG Only)
RG Status & Admission to Candidacy (DocuSign)

S

Scheduling, Defense (DocuSign)
Scheduling, Qualifying Exam (DocuSign)

T

Technology Classroom Request for Student Use
Time Extension, Degree Program
Time Extension Progress Report, Degree Program
Transfer Credit
Tuition Waiver, Employee Educational Assistance (**)

U

University Registrar Forms

V

Visiting Student Application

W

Withdrawal
W&M Institutional Repository License (DocuSign)