Payroll

  • Payroll Forms for Graduate Assistantships: To be set up on the payroll, you must complete the online I-9 form (enter employer code: 14621 to access the site) with the employment start-date of August 26, 2019
    • When you first arrive to campus or during VIMS new student orientation on August 26, 2019 at the latest, you will need to provide the original form(s) of identification to be used for your I-9 verification (see I-9 website for the list of approved documents) to the Academic Studies Graduate Program Business Manager. 
    • Depending on when you submit your payroll forms, your first paycheck could be delayed as late as October 1. 
  • Complete the federal (W4) and state (VA-4) tax forms in Employee Self-Service in Banner. If you are not employed at VIMS during the term prior to matriculation, you will only receive access to the tax forms in Banner after your I-9 documents have been verified.
  • Complete the direct deposit authorization form via Employee Self-Service in Banner. If you are not employed at VIMS during the term prior to matriculation, you will only receive access to the direct deposit authorization in Banner after your I-9 documents have been verified. 
  • Got Questions? Contact the Office of Academic Studies at 804-684-7105.
International Students:
  • Obtain the proper immigration status. The Reves Center issues I-20's and DS-2019s for students as VIMS and W&M. By May 1, students will receive an email from iStart which will link them to an online request form for the I-20 or DS-2019. The process is outlined on the Visa Information page of the W&M website. The deadline to finalize immigration requests with the Reves Center for International Studies is June 15 (for Fall admission), December 5 (for Spring admission), and April 15 (for Summer admission).
  • Got questions? Contact the Office of Academic Studies at (804) 684-7105.

Last Updated by J. Hay on May 21, 2019.