VIMS Proposal Submission Requirements

Proposals must be submitted for review at least 10 days prior to the submission deadline.  Please submit:

Draft/Executive Summary in digital format.  

Budget: A draft budget in digital (preferably  Excel) format.  While no particular template is required, the forms available on this site are based on standard federal budget categories and include formulas for fringe benefits and indirect cost calculations.    Current rates for service centers, student costs, fringe benefits and other institutional support services are accessible via the menu to the left.  OSP is available to assist in budget development.

Proposal Routing and Review Form:

The Routing/Review Form (*VIMS personnel only) is one of the most important planning documents in the proposal  process.  Vessels, Diving, the Seawater Lab, and the Safety Office receive notification when an investigator indicates planned use of those service.  Please include enough information in the text boxes to ensure allow adequate review by those departments.

The Routing form also provides  notification of potential actions that may be required to ensure compliance with regulatory requirements.

* Please note: To prevent unauthorized access, the Route and Review form has been restricted to  VIMS staff only.

VIMS Internal Cover Sheet:

Prior to mailing or digital submission of the completed proposal package, a signed "Cover Sheet" MUST be on file with OSP.  Templates are available here.

The cover sheet MUST be endorsed by all of the following (or their designee):